Privacy Policy

Last updated: 30 July 2026

1. About This Privacy Policy

THE ANALYTIC FORUM (“TAF”, “we”, “us” or “our”) respects your privacy and is committed to protecting your personal data.

This Privacy Policy explains how we collect, use, store and share personal data when you:

  • visit our website;

  • contact us;

  • subscribe to our mailing list;

  • register for or purchase a course, seminar, lecture, membership or other service;

  • participate in one of our programmes or events; or

  • otherwise interact with TAF.

It also explains your rights under the General Data Protection Regulation (“GDPR”) and applicable French data-protection law.

2. Who Is Responsible for Your Data?

The data controller is:

THE ANALYTIC FORUM
Société par actions simplifiée — SAS
Registered office: 9 Rue Sambin, 21000 Dijon, France
SIREN and RCS Dijon: 108 132 507
President: Jason Childs
Email: info@theanalyticforum.com
Telephone: +33 6 09 63 85 76

THE ANALYTIC FORUM determines why and how the personal data described in this Privacy Policy is processed.

TAF has not appointed a Data Protection Officer. Questions concerning personal data or the exercise of data-protection rights should be sent to info@theanalyticforum.com.

3. Personal Data We Collect

The personal data we collect depends on how you interact with us.

3.1 Information You Provide Directly

We may collect:

  • your name;

  • your email address;

  • your telephone number, where provided;

  • your postal and billing address;

  • your country of residence;

  • your professional role, institutional affiliation or area of study;

  • information submitted through registration, application, enquiry or feedback forms;

  • details of courses, seminars, memberships or events you purchase or attend;

  • communications you send to us;

  • survey responses, testimonials or feedback;

  • invoicing and transaction information; and

  • any accessibility, scheduling or administrative information that you choose to provide.

Please do not provide confidential clinical information, identifiable patient information or sensitive personal data through general website forms or ordinary email unless we have specifically requested it and provided an appropriate method for doing so.

3.2 Required and Optional Information

Where information is marked as required, it is generally necessary to process an order, register you for a programme, respond to a request or comply with a legal obligation.

If required information is not provided, we may be unable to process the relevant order, registration or request.

Information that is not marked as required is optional.

3.3 Payment Information

Payments may be processed by an independent payment-services provider.

TAF may receive transaction information such as:

  • your name;

  • your billing details;

  • the amount paid;

  • the product or service purchased;

  • the transaction date;

  • payment status; and

  • a payment or transaction reference.

We do not ordinarily receive or store complete payment-card details. These are handled by the relevant payment provider in accordance with its own privacy and security procedures.

3.4 Information Collected Automatically

When you visit our website, certain technical information may be collected automatically, including:

  • your IP address;

  • browser type and version;

  • device type;

  • operating system;

  • approximate location derived from your IP address;

  • pages viewed;

  • dates and times of visits;

  • referral source;

  • interactions with the website; and

  • cookie or similar technology identifiers.

The extent of this collection depends on the website services, analytics tools and cookie preferences that apply.

4. Why We Process Your Data

We may process personal data for the following purposes:

  • to respond to questions and enquiries;

  • to administer registrations, applications and purchases;

  • to provide courses, lectures, seminars, memberships and other services;

  • to communicate practical information about programmes and events;

  • to manage participant accounts and access to materials;

  • to issue invoices and maintain financial records;

  • to process refunds or resolve payment issues;

  • to organise online or in-person events;

  • to provide customer and technical support;

  • to administer surveys and collect feedback;

  • to maintain the security and proper operation of our website and systems;

  • to prevent fraud, misuse or unlawful activity;

  • to establish, exercise or defend legal claims;

  • to improve our services and understand how the website is used;

  • to send newsletters and information about TAF’s activities where legally permitted; and

  • to comply with legal, regulatory, tax and accounting obligations.

5. Legal Bases for Processing

Under the GDPR, we must have a lawful basis for processing personal data.

Depending on the circumstances, we rely on one or more of the following legal bases.

5.1 Performance of a Contract

Processing may be necessary to:

  • register you for a programme;

  • process a purchase;

  • provide a course, seminar, lecture, membership or other service;

  • communicate essential information about that service; or

  • take steps at your request before entering into a contract.

5.2 Legal Obligation

We may process data where necessary to comply with legal obligations, including accounting, taxation, consumer-protection and regulatory requirements.

5.3 Legitimate Interests

We may process data where necessary for our legitimate interests or those of a third party, provided those interests are not overridden by your rights and freedoms.

These interests may include:

  • responding to enquiries;

  • operating and improving our website and services;

  • maintaining security;

  • preventing fraud;

  • managing our organisation;

  • understanding participation in our programmes; and

  • protecting our legal rights.

5.4 Consent

We rely on consent where required, including for:

  • certain marketing communications;

  • non-essential cookies and tracking technologies;

  • the publication of certain testimonials, images or recordings; and

  • any other processing for which we specifically request consent.

Where processing is based on consent, you may withdraw that consent at any time. Withdrawal does not affect the lawfulness of processing carried out before consent was withdrawn.

6. Email Communications and Mailing Lists

6.1 Administrative Communications

Where you register for or purchase a TAF service, we may send you communications necessary to provide that service. These may include:

  • registration confirmations;

  • payment information;

  • schedules and access links;

  • changes to dates or programme arrangements;

  • course materials;

  • important organisational notices; and

  • information relating to your account or purchase.

These are service communications and are not dependent on marketing consent.

6.2 Newsletters and Marketing

We may send you information about upcoming courses, lectures, seminars, memberships, publications and other TAF activities where:

  • you have consented to receive such communications;

  • you have specifically requested them; or

  • applicable law otherwise permits us to contact you.

Where consent is required, it will be requested through a separate, clear and unticked option.

You may unsubscribe at any time by:

Unsubscribing from marketing will not prevent us from sending essential administrative communications relating to a service you have purchased or registered for.

Our email provider may process information concerning delivery, unsubscribes and interactions with communications. Where technologies such as tracking pixels or link tracking are used, they will be managed in accordance with applicable legal requirements.

7. Cookies and Similar Technologies

Our website may use cookies and similar technologies.

Some cookies are strictly necessary for the website to operate and do not require consent. These may be used for security, payment processing, account access, shopping-cart functionality or remembering privacy preferences.

Other cookies may be used for:

  • audience measurement and analytics;

  • embedded media;

  • functionality and personalisation;

  • advertising; or

  • measuring the performance of communications or campaigns.

Where required by law, non-essential cookies will not be placed until you have made a choice through the website’s cookie-management system.

You must be able to reject non-essential cookies as easily as you can accept them and to change or withdraw your choice at any time.

Further information about the cookies actually used on the website, their purposes, providers and retention periods is available through our Cookie Policy or cookie-management interface.

8. Who We Share Personal Data With

We do not sell personal data.

We may share personal data with service providers where necessary to operate TAF, including providers of:

  • website hosting and website management;

  • cloud storage and document collaboration;

  • email and newsletter distribution;

  • payment processing;

  • accounting and invoicing;

  • customer or participant management;

  • online forms and surveys;

  • video conferencing;

  • event management;

  • website analytics;

  • cybersecurity and technical support; and

  • legal, accounting and professional advice.

We may also disclose personal data:

  • where required by law, regulation, court order or a competent authority;

  • to protect the rights, property or safety of TAF, our participants or others;

  • in connection with the restructuring, financing, sale or transfer of all or part of our organisation; or

  • where you have authorised the disclosure.

Service providers that process data on our behalf are required to process it for authorised purposes and to apply appropriate security and confidentiality measures.

Some providers may act as independent data controllers for particular processing activities, such as payment processing. Their own privacy policies will apply to those activities.

9. International Data Transfers

Some of our service providers, instructors, collaborators or technical systems may be located outside France or the European Economic Area.

Where personal data is transferred outside the European Economic Area, we take appropriate steps to ensure that the transfer complies with applicable data-protection law.

Depending on the destination and provider, these safeguards may include:

  • a European Commission adequacy decision;

  • the European Commission’s Standard Contractual Clauses;

  • supplementary contractual, organisational or technical safeguards; or

  • another legally recognised transfer mechanism.

You may contact info@theanalyticforum.com for further information about safeguards applicable to a particular transfer.

10. Data Retention

We retain personal data only for as long as necessary for the purpose for which it was collected, including to meet legal, accounting, tax, contractual and reporting requirements.

Retention periods depend on the nature of the information and the purpose of processing. In general:

  • enquiry and prospective-customer information is retained for a limited period following the most recent meaningful contact;

  • mailing-list information is retained until you unsubscribe, withdraw consent or the information is no longer required;

  • participant and contractual information is retained for the duration of the relationship and for the applicable limitation period afterwards;

  • invoices, transaction records and accounting documents are retained for the period required by French law;

  • information relating to disputes or legal claims may be retained until the matter and applicable limitation periods have expired;

  • cookie information is retained for the period stated in the relevant cookie-management interface or Cookie Policy; and

  • data that is no longer required is deleted, anonymised or securely archived where continued retention is legally required.

We may retain a minimal suppression record after an unsubscribe request so that we can respect the request and avoid adding the address back to the mailing list inadvertently.

11. Data Security

We use appropriate technical and organisational measures designed to protect personal data against:

  • accidental or unlawful destruction;

  • loss;

  • alteration;

  • unauthorised disclosure;

  • unauthorised access; and

  • other unlawful forms of processing.

These measures may include access controls, password protection, multifactor authentication, encrypted connections, secure cloud services, confidentiality obligations, backups and restricted administrative permissions.

No method of electronic transmission or storage is completely secure. We therefore cannot guarantee absolute security, but we take measures proportionate to the nature of the data and the risks involved.

12. Your Data-Protection Rights

Subject to the conditions and limitations established by law, you may have the right to:

  • obtain confirmation as to whether we process your personal data;

  • request access to your personal data;

  • request correction of inaccurate or incomplete data;

  • request deletion of your data;

  • request restriction of processing;

  • object to processing based on legitimate interests;

  • object at any time to direct marketing;

  • receive certain data in a structured, commonly used and machine-readable format;

  • request transmission of eligible data to another controller;

  • withdraw consent at any time where processing is based on consent; and

  • obtain information about safeguards used for international data transfers.

To exercise any of these rights, contact:

info@theanalyticforum.com

Please state clearly which right you wish to exercise and provide enough information for us to identify the relevant data.

We may request reasonable proof of identity where necessary to prevent unauthorised disclosure. We will not request more identification information than is reasonably required.

We will respond within the period required by applicable law.

13. Complaints

We encourage you to contact us first if you have a concern about how we process your data:

info@theanalyticforum.com

You also have the right to submit a complaint to the French data-protection authority:

Commission nationale de l’informatique et des libertés — CNIL
3 Place de Fontenoy
TSA 80715
75334 Paris Cedex 07
France

Information about submitting a complaint is available through the CNIL’s official website.

If you are located in another European Union or European Economic Area country, you may also contact the data-protection authority responsible in that country.

14. Children’s Data

TAF’s website and services are primarily intended for adults.

We do not knowingly collect personal data directly from children through the website without an appropriate legal basis and, where required, the authorisation of a parent or legal guardian.

Where a particular programme is open to participants under the age of 18, we may provide additional information and obtain any consent or authorisation required for that programme.

15. Recordings, Images and Online Events

Some TAF lectures, seminars or events may be recorded.

Where recording is planned, participants will be informed before or at the beginning of the event. Information provided may include:

  • what is being recorded;

  • why the recording is being made;

  • who may access it;

  • how it may be used; and

  • how long it may remain available.

The legal basis for processing recordings will depend on the circumstances and may include performance of the purchased service, TAF’s legitimate interests or consent where consent is required.

Where legally required, consent will be obtained before identifiable images, voices, contributions or testimonials are used for public or promotional purposes.

Participants should avoid disclosing confidential clinical information, identifiable patient material or unnecessary sensitive personal information during recorded or public events.

Additional recording terms may be included in the applicable programme description or General Terms and Conditions of Sale.

16. Third-Party Websites and Embedded Content

Our website may contain links to third-party websites or embedded services such as video players, payment pages, social-media content or registration platforms.

Those third parties may collect or process data under their own privacy policies. TAF is not responsible for the privacy practices of independent third-party websites or services.

Where embedded content places non-essential cookies or trackers, it should remain blocked until the visitor has provided any consent required by law.

17. Automated Decision-Making

TAF does not currently make decisions producing legal or similarly significant effects solely through automated processing.

Should this change, we will provide the information required by applicable law.

18. Changes to This Privacy Policy

We may update this Privacy Policy to reflect:

  • changes to our services;

  • changes to the technologies or providers we use;

  • changes to our data-processing practices; or

  • changes to legal or regulatory requirements.

The latest version will be published on this website with a revised “Last updated” date.

Where an update materially changes how we use personal data, we will provide additional notice where appropriate.

19. Contact

For questions about this Privacy Policy, the processing of your personal data or the exercise of your rights, contact:

THE ANALYTIC FORUM
Société par actions simplifiée — SAS
9 Rue Sambin
21000 Dijon
France

Email: info@theanalyticforum.com
Telephone: +33 6 09 63 85 76